Well organised clubs
Well organised sport clubs are well run and are supported by local community members. Managing your sports club like you would run a business adds value to all aspects of being a well organised club.
Well organised clubs
If you want to develop a world class club then your club needs to understand the needs of its members and local community.
- Guardians of sport - Committees act in the best interest of the sport. Governance Constitution
- Clearly define the role of the board - Clear role descriptions can better assist volunteers engaging with their role. Code of conduct - for coaches - for Members - for Parents
- Set the vision, mission and provide leadership - What is the vision for your club? Is it the same as other members? Can you get together and develop a strategic plan
- Balanced, inclusive and skilled boards often have non executive members to provide an objective point of view. Equity Policy
- Clear and consistent club standards, policies and controls. Meeting management
- Accountability and transparency - To build trust and accountability the club can operate transparently. Safeguarding in sport
- Understanding community needs - Commitment to develop understanding and continued improvement by engaging with the Sporting Landscape. Understanding community need
World class clubs are well run. They have an appropriate management structure, run effective meetings, have appropriate documentation and great communication.
Induction policy - this checklist provides some ideas on what areas clubs should induct new volunteers on
Memorandum and articles - coming soon
World class clubs have a clear vision and purpose which is supported by the membership. This can be referred to as the start of a strategic plan which begins with the desired end and works backwards to the current list of actions.
Vision - discuss and note what your club wants to achieve in the future. Vision Statements define the clubs purpose, but this time they do so in terms of the clubs values (guiding beliefs about how things should be done) rather than the objectives. The vision statement communicates both the purpose and values of the club. For club committees and volunteers it gives direction about how club would expect them to behave and inspires them to give their best. Shared externally it helps promote the club and what it stands for.
Mission Statement defines a clubs purpose and primary objectives. Its prime function is internal to define the measures of the clubs success – and its prime audience is the club committee and volunteers. Provide a short description of the steps you need to take to achieve the vision. Break it down into simple, bitesize aims. Plan it before doing it and note down what the expected result will be.
Values - what values will shape the culture of your club?
- Vision, Mission and Values - Guidance Document coming soon
- Example Strategic plan - Coming soon
- Writing your clubs history - Coming soon
Make a plan
World class clubs have agreed, clear priorities which will achieve their vision and are committed to improve the quality of what they offer.
Making a simple plan - for guidance on writing a strategic plan visit 'Make a Plan'
- Whats the difference between a strategic plan, action plan and a development plan - coming soon
- Example Strategic plan (Vision mission values)
- Sample Action plan (Annual plan)
- Sample Development plan (3 year plan)
World class clubs hold secure and up to date membership information that can be managed and accessed by the appropriate club officials.
- Administration policies and procedures
- Recommended membership information data fields
- Online membership hosting software
Committee role descriptions
Working to achieve the following aims will ensure that clubs are better organised:
The collective challenge
- All clubs should be encouraged to have a dream
- Where there is demand, new clubs are developed within communities
- Clubs are strong organisations that take a planned approach to the development of their organisation and their activities
- Clubs focus on the quality of what they offer as well as their membership numbers
- Clubs have regular dialogue with, and understand the needs of their members and community and use this information to improve activities
- Ensure that the appropriate administration exists within clubs
- Ensure that club coaches are allowed to focus on coaching
- Everyone with a stake in developing clubs is clear about their role and responsibility
- The bureaucracy that clubs can face is reduced
- Agreed club guidelines, that link our various accreditation schemes, need to be established
- Ensure clubs adopt an appropriate legal status
Planning Aid Scotland - planning advice and guidance to unlock the potential of community led development projects across Scotland